How Long Does it Take to Get Approved for an Apartment?

The short answer is that most applications are processed within 24 to 72 hours. However, every situation is different. A few key factors can influence how quickly things move, including your credit, references and how quickly you submit all the required documents.

Whether you’re applying for your first apartment or making a move across town, it helps to know what landlords are looking for and what you can do to speed up the process. Let’s walk through what to expect and how to set yourself up for success.

 

Key Factors That Impact Approval Time

Getting approved for an apartment depends on how easy it is for the leasing team to verify your information. A complete, well-prepared application is more likely to get a fast response.

Here are a few common things that can either speed up or slow down the process:

• Credit history: A good credit score shows you pay bills on time and manage money responsibly. If your credit report is frozen or contains late payments, the landlord may need to ask for more details or request a co-signer.
• Rental history and references: Property managers often contact your previous landlords to ask about your payment history and how well you followed your lease. If your references are hard to reach or don’t respond quickly, it could delay the process.
• Income verification: Most communities require you to earn three times the monthly rent. Verifying your employment and income helps show that you can comfortably afford your new place. If pay stubs or other documents are missing, the leasing team may need to follow up.
• Missing or incomplete application information: Accidentally leaving fields blank or entering incorrect contact info can hold up your approval. Double-check everything before you hit submit.
• Time of day or week: Submitting your application earlier in the week can help speed things up. If you apply late on a Friday or during a holiday weekend, the review process likely won’t start until the next business day.

 

Average Timeline for Apartment Approval

In most cases, you can expect to hear back within one to three business days after submitting your completed application. Some apartment approvals happen within a few hours if everything checks out right away. Others may take a little longer if additional documentation is needed or if there’s a high volume of applications.

If it’s been more than three business days and you haven’t heard back, it’s okay to follow up with the leasing office. A quick check-in shows you’re serious and helps you stay informed about where things stand.

 

Documents You Need to Speed Things Up

The more organized you are before applying, the easier it is for the leasing team to process your application. Make sure you have the following documents ready:

• Photo ID: A government-issued ID, such as a driver’s license or passport, is required to verify your identity and run a background check.
• Proof of income: Most landlords want to see at least two or three recent pay stubs. If you’re starting a new job, an offer letter works too. For self-employed applicants, bank statements or tax returns can help verify income.
• Rental references: Contact information for your current or past landlord can speed up the approval process. Make sure your references know to expect a call or email.
• Employment information: Be ready to share your employer’s name, your position and how long you’ve worked there. Some properties may also request your supervisor’s contact information for verification.
• Co-signer documents (if applicable): If you need a co-signer, they’ll also need to provide ID, proof of income and possibly undergo a credit check. Having this ready early can help avoid delays.

 

Common Reasons for Application Denial

No one wants to hear they’re not getting approved for an apartment, but it’s helpful to understand why it can happen. Knowing what to avoid may help improve your chances next time.

Here are a few of the most common reasons:

• Low credit score or negative credit history
• Insufficient income to meet rental requirements
• Incomplete or inaccurate application details
• Previous evictions or lease violations
• Unverifiable employment or income
• A criminal history that violates community policies

If you’re concerned about any of these issues, consider speaking with the leasing team before applying. In some cases, providing extra documentation or using a co-signer can help you move forward.

 

Plan Ahead for a Smooth Move-In

Getting approved is just one step in your move-in process. Once you’re accepted, you’ll likely need to pay a security deposit, schedule a move-in date and sign your lease. Planning ahead can make this transition easier and less stressful.

Here are a few quick tips:

• Have funds available for your deposit and first month’s rent
• Schedule movers or ask friends and family to help early
• Set up your utilities and renter’s insurance in advance
• Make sure your application status is finalized before giving notice to your current landlord

 

Move-In Ready Apartments in Columbus, OH

If you’re looking for a new place to call home, Ardent Communities offers a wide variety of apartments and townhomes throughout Columbus and Central Ohio. From spacious floorplans to resort-style amenities, our communities are designed to fit your lifestyle.

Our leasing team is here to help guide you through the process and answer any questions you may have. Browse our locations, check availability and schedule a tour today. We’re excited to help you find the perfect place to call home.